A submittal goes out, comes back with a response, and either passes or goes round again. The register's job is to make the current position of every item readable at a glance.
This topic includes:
The statuses
| Status | Means |
|---|---|
| Required | The specification demands it; nobody has produced it yet |
| Draft | Being prepared on your side |
| Open | Issued and under review |
| Closed | Reviewed and finished with |
| Void | No longer required |
Required is the status that earns its keep. Loading the spec book creates a list of what has to be submitted before anybody has submitted anything, which turns the register into a procurement checklist rather than a record of what already happened.
Number, title, spec section, type, status and who owes what.
Recording a review response
Open the item and record the reviewer's response against it.
The item's history, its attachments, and the response recorded against it.
Responses follow the usual convention — approved, approved as noted, revise and resubmit, rejected. Attach the marked-up returned copy; in a dispute two years later, the annotation is the evidence, not the status.
Revisions
A submittal that comes back for revision does not become a new submittal. The revision number increments and the history stays on the same item, so the whole sequence — what was submitted, what was said, what changed — reads in one place.